Time & date
Time Card Calculator
Fill in a week of punches to get daily and weekly hours in h:mm and decimal, federal or California overtime, and gross pay.
Type punches like 8, 8:05am, 505p or 17:05. Lunch and breaks are in minutes. An out time earlier than the in time counts as the next morning.
| Type | h:mm | Decimal | Pay |
|---|---|---|---|
| Regular | 40:00 | 40.00 | – |
| Overtime (1.5×) | 1:40 | 1.67 | – |
| Total for the week | 41:40 | 41.67 | – |
Add an hourly rate above to see gross pay.
Gross pay before tax and deductions, and not legal advice. Federal law (the FLSA) requires at least 1.5× the regular rate for non-exempt employees’ hours over 40 in a workweek; California adds daily overtime after 8 hours, double time after 12 and seventh-day rules. The regular rate can include bonuses and shift differentials, so it may be higher than your base wage. Entries are saved only in this browser.
Works in your browser. No account needed.
Frequently asked questions
What is the 7-minute rule for rounding time?
It is the everyday name for rounding punches to the nearest quarter hour: 1 to 7 minutes past a quarter-hour mark round down and 8 to 14 minutes round up, so 7:53 becomes 8:00 and 8:08 becomes 8:15. The Department of Labor’s regulation 29 CFR 785.48(b) accepts rounding to the nearest 5 minutes, tenth or quarter of an hour, but only if it averages out and does not, over time, fail to pay employees for all the time they actually worked. Rounding that only ever goes the employer’s way does not meet that test.
When is overtime due under federal law?
Under section 7(a) of the Fair Labor Standards Act, non-exempt employees must get at least 1.5 times their regular rate for hours over 40 in a workweek. The workweek is a fixed, regularly recurring period of 168 hours, and there is no federal daily overtime, so four 10-hour days add up to 40 hours with no overtime. Each week stands alone; hours cannot be averaged across two weeks.
How does California daily overtime work?
California’s Department of Industrial Relations explains that non-exempt adults get 1.5 times the regular rate for hours over 8 up to 12 in a workday and over 40 in a workweek, and for the first 8 hours on the seventh consecutive day of work in a workweek; double time applies over 12 hours in a day and over 8 on that seventh day. The calculator counts an hour already paid a daily premium only once. Alternative workweek schedules are not modelled.
Should breaks be deducted from my hours?
Usually not the short ones. Federal rules treat rest breaks of about 5 to 20 minutes as paid work time (29 CFR 785.18), while a bona fide meal period, ordinarily 30 minutes or more with you completely relieved from duty, is not work time (29 CFR 785.19). That is why lunch is always taken off here but breaks are only deducted if you tick the box.
How is gross pay worked out?
Regular hours are paid at your hourly rate, overtime hours at 1.5 times it and double-time hours at 2 times, using exact minutes rather than rounded decimals. The FLSA bases overtime on the regular rate, which generally includes non-discretionary bonuses and shift differentials, so if you earned those, enter the higher effective rate. The figure is before tax and deductions.
Is my time card saved or uploaded?
It is saved only in this browser’s local storage, so it is still there when you come back on the same device, and it is never uploaded. Clear week empties the days. The CSV download and print view are built on your device as well.
About this tool
A time card calculator turns a week of clock punches into the figures payroll needs: hours worked each day, the weekly total in both h:mm and decimal hours, how many of those hours are overtime, and gross pay. Enter an in and out time for each day, the length of your lunch and up to two breaks, and every total updates as you type. Night shifts work too — an out time earlier than the in time is taken as the next morning.
Many employers round punches, and the calculator can apply the common rules to each in and out time: the nearest 5 minutes, the nearest 6 minutes (a tenth of an hour) or the nearest 15 minutes, often called the 7-minute rule. The US Department of Labor accepts these practices under 29 CFR 785.48(b) only when they are neutral, averaging out so employees are paid for all the time they actually work, and California’s labor commissioner follows the same federal rule. The rounded punches are shown under each day so you can check them against a pay stub. Lunch is not rounded; California’s Supreme Court held in Donohue v. AMN Services (2021) that meal-period punches may not be rounded.
Overtime follows the rule you pick. The federal setting applies the Fair Labor Standards Act: time and a half for hours over 40 in the workweek, with no daily test. The California setting applies the daily and weekly rules published by the state’s Department of Industrial Relations: time and a half after 8 hours in a day, double time after 12, premium pay on the seventh consecutive workday, and time and a half for regular hours beyond 40 in the week, without counting any hour twice. Choose whether your workweek starts on Monday or Sunday so the seventh day falls in the right place.
The results are estimates of gross pay, not legal advice, and they assume your hourly rate is your regular rate; bonuses and shift differentials can raise it. Exempt status, other states’ daily rules, union contracts and alternative workweek schedules can change what is owed, so for a dispute contact the US Department of Labor’s Wage and Hour Division or your state labor department. When the week is done, print the card with signature lines or download a CSV; the entries stay only in your browser.
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